08 Jun How Can Real Estate Sector Leverage Document Capture?

Whenever you are buying or selling a high-budget product, it involves a lot of documents, forms, and bills. This count of documents and forms increases in multifold when it comes to the real estate sector. Starting from buying a land, constructing the building, and selling it out, there are so many documents and forms that need to be created, processed and maintained for future reference.

In the world of digitisation, using document capture technology is the best option for any real estate company. It takes away the headache of maintaining so many documents and forms like the bill of sale, bill of lease and rent, loan processing forms, mortgage applications, agreement forms, terms of sale and usage, deeds and likewise.

Why Is Leveraging Document Capture System Necessary For Real Estate Sector?

Real estate is a very paper-intensive sector. There are so many different types of documents, forms, and bills involved in different real estate dealings that processing and managing them manually lead to mistakes and consume so much time. They also take up a lot of space especially for companies who deal with hundreds of real estate properties at a time. Every stage involves multiple documents and forms such as transfer of ownership, loan agreement, mortgage applications, constructional agreements, legal documents from the local government bodies, bill of sale, rent agreement, lease agreement and the list can be endless.

Proper Management – More and more real estate companies are giving priority to digitise all the paperwork involved in their organisation while dealing with properties. Efficient capture, processing, and management of all the papers through document capture technology are becoming popular and implemented in large scale. It is becoming easy to access any document from any place with the storage of captured documents in the cloud system. With advanced technology, companies do not have to keep manual track of loan installments to be paid, rent and lease amount to be obtained, payment installments for construction works. Everything is computerised and timely reminders come up automatically.

Efficiency and Time Management – Document capture system has helped real estate companies in transparent transactions and better auditing. All the bills and supporting agreement documents and application forms are stored in one place. There is no chance of human error and hence, due to the absence of manual works, time-saving is at its best. It makes all the dealings and processing efficient and reduces the expenditure in the manual storage of documents, recruiting human resources to process them and creating separate space for storing them.

What Types Of Forms Can Be Captured?

All different types of forms and documents involved in real estate dealings can be captured, processed and stored for future usage. Documents can be loan processing form, mortgage application, transfer of ownership, lease agreement, terms and conditions about the usage of property on rent, deed, legal documents of the property obtained for local government bodies, constructional agreements and all different types of bills.

All these forms and documents can be stored in cloud system and accessed from any place at any time.

CaptureFast allows companies operating in the real estate sector to achieve efficiency by digitising paper documents. If you want to create efficiency through digitisation please leave your information for an invitation to the CaptureFast beta release here.